Revive Dead HVAC Leads with AI

Most "dead" hvac leads are not dead. They went quiet because nobody followed up, or the timing was wrong. Revio AI scores every old lead 0–100, diagnoses why it went cold, and drafts the revival campaign. You approve every message before it sends.

The math on a typical hvac list

1,500 dead leads × 30% typically revivable × 12% conservative close rate × $6,500 average deal = $351,000 recoverable (about 54 recovered deals).

Deliberately conservative planning model. Your real number comes from scoring your actual list.

What actually revives hvac leads

Field note: Quotes die fastest in shoulder seasons. Revive them right before the first heat wave or cold snap, when urgency comes back on its own.
Best contact window: weekdays 8–10am or 4–6pm (homeowners around the house).
Timing angle: pre-summer AC / pre-winter furnace checkup.
Where the leads live: ServiceTitan, Jobber, Housecall Pro, or any CSV export.

How it works with Revio

Export your dead and lost leads from ServiceTitan (or any CSV).
Upload the list. Every lead gets a 0–100 score and a cause-of-death diagnosis.
Work only the top-scored leads. That is where the money concentrates.
Approve the drafted sms and email sequence. Nothing sends without your OK.
Track recovered revenue in the ledger, weekly.

Build your hvac revival system free →

How many dead hvac leads can be revived?

Around 30% of a typical hvac dead-lead list is still worth re-working, because most leads went quiet from missed follow-up or bad timing rather than a real no. Scoring the list first concentrates effort on the winnable share.

When is the best time to re-contact hvac leads?

For hvac, the reliable contact window is weekdays 8–10am or 4–6pm (homeowners around the house). Seasonally: pre-summer AC / pre-winter furnace checkup.

Where do hvac businesses keep their dead leads?

Usually inside ServiceTitan, Jobber, Housecall Pro, or in an old spreadsheet export. Any CSV with a name, contact, last-contact date and deal value is enough to score the list.

Learn more

The complete database reactivation guide · Revio AI vs the alternatives · Try the builder